Multi-Currency & FX
Monitor foreign currency exposure, exchange rates, and realised and unrealised gains or losses.
If your business trades in more than one currency, the FX Dashboard gives you a single view of your foreign currency exposure and the impact of exchange rate movements on your finances.
Financial ReportsOverview
The page shows four summary cards followed by two detailed tables:
- Net FX Exposure — Your total exposure to foreign currencies, converted to your base currency, with a count of how many currencies you hold positions in
- Realised FX (MTD) — Month-to-date gains and losses that have been locked in through completed transactions
- Unrealised FX (MTD) — Month-to-date gains and losses on open positions that have not yet settled
- Total FX Impact (MTD) — The combined realised and unrealised impact, shown in green (net gain) or red (net loss)
Currency exposure table
This table shows your exposure to each foreign currency:
| Column | Description |
|---|---|
| Currency | The currency code and name (e.g. USD — US Dollar) |
| Current Rate | The current exchange rate to your base currency |
| AP Exposure | How much you owe to suppliers in this currency, shown in red |
| AR Exposure | How much customers owe you in this currency, shown in green |
| Net (base) | Your net position converted to base currency |
Each row includes a trend icon showing whether the exchange rate has moved up, down, or remained stable.
FX impact by currency
If you have realised or unrealised exchange rate gains and losses, a second table breaks them down by currency:
| Column | Description |
|---|---|
| Currency | The foreign currency |
| Realised Gain | Gains locked in when foreign currency transactions settled at a better rate than originally recorded |
| Realised Loss | Losses locked in when transactions settled at a worse rate |
| Unrealised Gain | Paper gains on open positions if current rates are more favourable than the original rate |
| Unrealised Loss | Paper losses on open positions if current rates are less favourable |
| Net | The overall impact for this currency |
Understanding FX gains and losses
Realised
A realised gain or loss occurs when a foreign currency transaction is settled (paid or received). If the exchange rate has changed between the date you recorded the transaction and the date it was settled, the difference is a realised gain or loss.
Example: You raise an invoice for $1,000 when the rate is 1.25 (worth £800). The customer pays when the rate is 1.20 (worth £833). You have a realised gain of £33.
Unrealised
An unrealised gain or loss exists on open positions — invoices or bills that have been recorded but not yet settled. If the exchange rate has moved since the transaction date, the current base currency value differs from the original. This difference is unrealised because it may change again before the transaction settles.
Unrealised gains and losses are recalculated when you run FX revaluation (either manually or automatically via the setting in Accounting → Settings).
Refreshing the data
Click the Refresh button at the top of the page to recalculate all exposure and gain/loss figures using the latest exchange rates.
Automatic FX revaluation
If you enable "Auto FX revaluation" in Accounting Settings, unrealised gains and losses are recalculated automatically at each period end and journal entries are posted accordingly.